Part time.
Position based in Warsaw, Poland.
JOIN THE FASTEST GROWING FINANCIAL MARKET AND HELP CORPORATIONS TRANSITION TO A LOW CARBON ECONOMY!
Our mission at Vertis is to inspire and empower businesses to make the transition to a low carbon economy. We have been a pioneer in the carbon markets since 2001 and our drive is relentless to move the world towards a greener future. We’re a financially regulated company based in Budapest, with several offices around Europe.
We are looking for an energetic Office Manager . The job is for our Warsaw Office, which currently has around 10 employees. We are looking for a well-rounded individual, who can manage a wide array of tasks and all aspects of the office administration.
Please apply ONLY if you satisfy the below requirements and with an ENGLISH language CV.
RESPONSIBILITIES:
- Responsible for the follow-up with the office providers, namely office rental, insurance, parcel, telephone and internet, bank, courier, association memberships, etc.,
- Manage, coordinate office related projects (eg. renovation, lease)
- Initiate supplier payments from various bank accounts, manage bank accesses, account opening processes
- Serve as the Prevention Officer, manage local inspections
- Food, stationery, flowers and ordering office supplies
- Collect and send materials/contracts and other documents to Vertis clients
- Organizing the arrival of a new employee, including coordinating IT equipment, preparing and distributing the welcome pack, arranging for new corporate credit cards, and providing office keys to the new hires
- Coordinate and assist with travel arrangements for members of the Executive team
- Plan, coordinate local HR engagement events, team buildings, budget tracking
- Ensure for all leaving employees, all equipment is collected, including laptop, monitor (if applicable), mobile phone, credit card and office key
- Send, register and receive IT devices between hubs
- Help IT department solve local issues
- Organize visits to a notary, organizing apostille
- Assist marketing in the coordination of events, eg. catering orders, marketing agencies etc.
- Car management
REQUIREMENTS:
- Native in Polish, fluent in English
- Regular attendance in the office 4 days per week
- 1-2 year experience as office manager, administrative, or assistant experience
- Good interpersonal and communication skills
- Strong problem-solving skills and analytical abilities
- Strong organizational and time management skills, and ability to priotitize
- Strong Microsoft Office skills
- Good attention to detail
- Excellent written and verbal communication skills
WHAT WE OFFER:
- Work in the exciting and fast-growing environmental commodity and trading space.
- Competitive salary reflecting your expertise.
- Private health care for your well-being.
- Home office opportunities for flexibility.
- Complex induction training designed to equip individuals with the necessary skills and knowledge to proficiently execute their job responsibilities
- Be part of a talented and dedicated team of specialists.
- Stimulating, high-calibre, and international work environment, with regular employee events.
- Sleep well at night, knowing you are contributing to a greener future.
Apply now
At Vertis, we are committed to providing equal employment opportunities to all qualified candidates and employees. Discrimination of any kind—whether based on age, disability, sex, race, religion or belief, gender reassignment, marital or civil partnership status, pregnancy or maternity, or sexual orientation—is strictly prohibited. We believe a diverse and inclusive workplace drives innovation and success, and we actively encourage individuals from all backgrounds and communities to apply. All hiring decisions are made solely on the basis of individual merit. If you have any concerns regarding the objectivity or transparency of your application process, please don’t hesitate to report them to ethics@vertis.com.
