Position based in Warsaw, Poland.
JOIN THE FASTEST GROWING FINANCIAL MARKET AND HELP CORPORATIONS TRANSITION TO A LOW CARBON ECONOMY!
Our mission at Vertis is to inspire and empower businesses to make the transition to a low carbon economy. We have been a pioneer in the carbon markets since 2001 and our drive is relentless to move the world towards a greener future. We’re a financially regulated company based in Budapest, with several offices around Europe.
We are looking for an energetic Office Manager . The job is for our Warsaw Office, which currently has around 10 employees. We are looking for a well-rounded individual, who can manage a wide array of tasks and all aspects of the office administration.
Please apply ONLY if you satisfy the below requirements and with an ENGLISH language CV.
RESPONSIBILITIES:
- Responsible for the follow-up with the office providers, namely office rental, insurance, parcel, telephone and internet, bank, courier, association memberships, etc.,
- Manage, coordinate office related projects (eg. renovation, lease)
- Initiate supplier payments from various bank accounts, manage bank accesses, account opening processes
- Serve as the Prevention Officer, manage local inspections
- Food, stationery, flowers and ordering office supplies
- Collect and send materials/contracts and other documents to Vertis clients
- Organizing the arrival of a new employee, including coordinating IT equipment, preparing and distributing the welcome pack, arranging for new corporate credit cards, and providing office keys to the new hires
- Coordinate and assist with travel arrangements for members of the Executive team
- Plan, coordinate local HR engagement events, team buildings, budget tracking
- Ensure for all leaving employees, all equipment is collected, including laptop, monitor (if applicable), mobile phone, credit card and office key
- Send, register and receive IT devices between hubs
- Help IT department solve local issues
- Organize visits to a notary, organizing apostille
- Assist marketing in the coordination of events, eg. catering orders, marketing agencies etc.
- Car management
REQUIREMENTS:
- Native in Polish, fluent in English
- Regular attendance in the office 4 days per week
- 1-2 year experience as office manager, administrative, or assistant experience
- Good interpersonal and communication skills
- Strong problem-solving skills and analytical abilities
- Strong organizational and time management skills, and ability to priotitize
- Strong Microsoft Office skills
- Good attention to detail
- Excellent written and verbal communication skills
WHAT WE OFFER:
- Work in the exciting and fast-growing environmental commodity and trading space.
- Competitive salary reflecting your expertise.
- Private health care for your well-being.
- Home office opportunities for flexibility.
- Complex induction training designed to equip individuals with the necessary skills and knowledge to proficiently execute their job responsibilities
- Be part of a talented and dedicated team of specialists.
- Stimulating, high-calibre, and international work environment, with regular employee events.
- Sleep well at night, knowing you are contributing to a greener future.